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Fides

Data Deletion Request

Product: Fides (by Merus)Last Updated: August 1, 2026

At Fides (a product by Merus), you retain 100% ownership of your business records. If you decide to stop using Fides or want all your transaction records permanently erased, we make the deletion process simple, transparent, and non-reversible.

Immediate Protection: When your data deletion request is processed, we destroy your shop's encryption key. Every copy of your data across active servers, databases, and nightly backups instantly becomes unreadable mathematical noise.

1. How to Request Data Deletion

To request the permanent deletion of your account and ledger data, send an email to privacy@merustech.africa using the sample template below.

2. Sample Email Template

To help us process your request quickly, copy and fill out the template below:

To: privacy@merustech.africa Subject: Data Deletion Request - [Your Phone Number] Hello Merus Privacy Team, I am writing to request the complete and permanent deletion of my Fides account and all associated business ledger records. Registered Phone Number (WhatsApp): +250... Shop / Business Name (if applicable): ... I understand that processing this request will destroy my shop's encryption key and that my ledger history will be permanently unreadable and unrecoverable. Thank you, [Your Name]

3. What Happens After You Submit Your Request

Here are the step-by-step actions our team and automated systems take once we receive your request:

  1. Step 1: Ownership Verification (Within 24 Hours)
    To prevent accidental or malicious deletion by unauthorized third parties, our privacy team sends a brief confirmation prompt via WhatsApp to your registered phone number.
  2. Step 2: Permanent Key Destruction & Data Wipe (Immediate upon confirmation)
    Once you confirm ownership, we permanently destroy your shop's encryption keys. In that instant, all your customer names, transaction records, message histories, and notes across all active servers and backups become permanently unreadable and unrecoverable.
  3. Step 3: Database & Identifier Purge (Within 48 Hours)
    Our automated retention task purges your pseudonymous hash identifier, active session tokens, and message logs from production databases.
  4. Step 4: Final Confirmation Notice (Within 3 Business Days Max)
    You receive a final confirmation email or WhatsApp notification confirming that your account and encryption keys have been destroyed and your account is closed.

4. Expected Timeline & Guarantees

  • Verification Time: 1 business day or less
  • Key Destruction: Instant upon verification
  • Total Process Completion: 1 to 3 business days max

If you have any questions before requesting deletion, feel free to email us at privacy@merustech.africa.

Data Deletion Request — Fides